Time Management - Planning and Organization - Buznew.com


Time Management - Planning and Organization

Prosperity and Time are like Siamese twin babies. They go together, inseparably. In suggesting his 13 everyday benefits, Ben Franklin once said: "The way of wealth, if you want it, is as simply as the way to market. This will depend generally on two words: industry and austerity. That is, waste neither time nor cash, but create the best use of both".

Unfortunately, all men are accountable of your efforts and power and effort waste to various levels.

You are acquainted, I assume, with the often recurring prayer of confession: "We have left unfastened those techniques which we ought to have done and have done those techniques which we ought not to have done". What is the actual situation individuals face? It is not lack of your efforts and power and effort. It is problem of main concerns.

The time- examined sources and techniques you would discover in this document are an essential kick off point for enhanced time-management. However, they will remain nonproductive sources and unprofitable until you apply them, and this relies on your:

(i) Degree of inspiration to handle your time

(ii) Ability to reevaluate your behaviour, and

(iii) The will to change purposely, progressively and completely.


Dimensions of Time

- Previous Time: This is irrecoverable.
- Existing Time: Available for control or utilizing.
- Upcoming Time: This can be organized for effective use.

Characteristics of Time

- Time is transitive. Lost time is permanently irrecoverable.

- Time abhors machine. An unexpected time is instantly filled by something cheap and unprofitable.

- Time is an equalizer. All individuals of all activities and position have equivalent period of your efforts and power and effort per day. A big difference between individuals comes from the use to which they put their own God-given time.

- Time is a restricted source, a liquid source. The circulation of it can neither be bogged down down nor ceased. It is available whether or not one demands for it and goes whether one is aware of it or not. It must therefore be supervised, organized, invested and not invested.

- The circulation of your efforts and power and effort often comes with possibilities. Watchfulness is needed to recognize and used the possibilities included soon enough. As the common parlance goes:"opportunity scrapes but once".


As with many factors that are "free presents of nature", the thought of handling time never attracts the unaware. Time is apparently numerous. If the year progresses, another would come. Why then should we manage time?

The following are the the reason why everyone must manage time.

1. Man is made and timed. The human being is designed to last for a period of time. Moreover, many actions of lifestyle are time-bound. Certain actions are more appropriate at certain stages of lifestyle. "Make hay when the sun shines"

2. There is enough time value of man. A person gets value eventually, and this is reliant on how he/she uses his/her some time to associated with possibilities. Success is linked with time. What you fall short to use degrades away.

3. From no (1) above, time is really not numerous. There are only 24 hrs (or 1440mins.) in a day, yet liability and actions of lifestyle increase as one stage of lifestyle gives way to another. The the best possible allowance of this short while among family, friends, fun (including rest) and business is the purpose of effective time control.

4. Your own allowance of the restricted time among the various requirements of lifestyle actually reveals your value system.

5. The entire galaxy functions under the law of moment and periods. A a chance to sow and a a chance to obtain. A a chance to be created and a a chance to die. A a chance to perform for cash and a here we are at cash to perform for you.

6. It is The lord's wish for man to handle his time. Time comes in limitless circulation from everlasting to everlasting, and God recognizes it all at once. The splitting down of everlasting into days is The lord's way of motivating us to handle time. Every day is a new probability to handle better.

7. Time control assures relax. Nevertheless, no relax is beneficial unless relax that is gained.


1 Lost priorities

2 Procrastination

3 Deficiency of focus due to anxiety

4 Rage and unforgiveness

5 Telephone calls

6 Empty colleagues

7 Average or Unskilled subordinates

8 Perfectionism

9 Lines and Traffic jams

10 Lack of ability to say "No"

11 Unstructured meetings

12 Unorganized environment

13 Failing to delegate


A. Existing time

1 Insulating material - adopting of techniques to protect the administrator from dealing with irrelevances. An associate or associate displays and re-directs characters, calling and visitors. Collection actions to some recommended time. Splitting your social actions from your formal ones. This method is pretty difficult where a administrator is there to complete factors to you at will which you must deal with along with your everyday strategy.

2 Solitude - physical drawback to remove disturbance

3 Delegation

4 Generality - simplifying perform procedures. Stuffing units, Hand calculators, computer programs, having a place for each product.

5 Showing priority for - Exercise TIE. (Time include, Significance of task/activity, The necessary effort to perform.

6 Conferences should have organized plan.

B. Upcoming Time

1. Diaries

2. Table and Wall calendar

3. Computers

4. "Thing to Do Today" Shields.

5. Table Containers - In plate and out tray


1. Set the world's objectives as clearly/ specifically as possible with work deadlines. This keeps one targeted and firms a person's take care of to avoid disruptions.

2. Concentrate on the crucial few actions that create the biggest participation to your objectives. The Pareto Concept declares that, generally, 80% of what individuals do play a role only 20% to their the world's goal(s); 80% of the world's objectives are accomplished via 20% of our actions. Subject your "Things to do today" record to this concept of the crucial few in comparison to the simple many.

3. Assign - Delegation gives time make use of. Assign the 80% low pay-off actions. Delegation liberates one and his a chance to pay attention to the important 20% actions. Demand liability on assigned projects. The longer the evaluation durations, the further from track your venture can move before remedial action is taken.

4. If you have no one to delegate to, routine the 20% crucial actions to your optimum, effective time when your power is high. The simple 80% can come up later during low power time.

5. Do it NOW. Do not wait until all factors are perfect. Perfectionism is a major time waster. Some individuals spend lots of your efforts and power and effort planning, seeking and seeking without capturing. Worry of failure is another time waster. Be prepared to fall short your way to success, if necessary.

6. Plan your perform the day (or night) before. Have a psychological picture of the long run preferred state and strategy towards it. Research has revealed that testing of your strategy before actual efficiency enhances purpose achievement. A day unexpected results in one open to the chance of being taken away with other individuals programs or get taken away with the huge of humankind who have no objectives, no programs, no future. 7. Understand to say "No," to individuals and activities particularly those time wasters. Exercise insulation or isolation sometimes to allow you concentrate on important problems of your lifestyle, else you will fit into other individuals programs or their planlessness.

8. Handle document only once. Either be present at to its requirements, delegate it, file it or toss it away.

9. 100 % free your self from the bug of past problems and the move of future stresses. These are the biggest criminals of your efforts and power and effort and power.

10. Understand to proact your respond.

11. Exercise layering: Using your patiently waiting time efficiently. For example, you can pay attention to quality information on disks while driving, or studying while being motivated in a car or driving on a bus.

12. Do a four-quadrant test everyday or every week. Take a empty notepad and split it into four quadrants. Write down every action you involved in during the period under evaluation. In Quadrant I: List all routine actions. Quadrant II: All that occurred abruptly. Quadrant III: Stuff that others assigned to you. Quadrant IV: Activities targeted at accomplishing your objectives. What do you find? You might discover that routine factors, emergency situations, other individuals plan take up most of your efforts and power and effort, making none for your desire. This exercise, done constantly, will train the mind ensure that a everyday due attention is paid to problems or projects that report to your the world's goal(s).

13. Stability your lifestyle. Deficiency of balance results in rubbing and a retardation of speed, as is the case with technical factors. The following sources of your lifestyle need to be developed simultaneously if you must achieve a healthy life: the mind, body, being and connections.

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